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Share your happiness act 2025 - Privacy Policy

Name of the register

‘Share your happiness act’ register

Data controller

The City of Vaasa business ID (Y-tunnus) 0209602-6
Kirjaamo, PL 3, 65101 Vaasa

Contact persons for the register and their contact details

Marketing Specialist, Communications and External Relations
email: susanna.palmroth@vaasa.fi
tel: +358 6325 1111 (exchange)

Data Protection Officer

email: tietosuojavastaava@vaasa.fi
tel: +358 6325 1111 (exchange)

Purpose of processing personal data

Personal data collected in the ‘Share your happiness act’ campaign will be processed for the following purposes: to contact participants and to enter the prize draw.

Personal data processed

The register processes, among other data, the following personal information:
Participants in the campaign: name and email address.
The main systems used: Microsoft 365, Webropol.

Are special categories of personal data processed?

No special categories of personal data are processed.

Ground for processing

Agreement
An agreement is formed when an individual takes part in the campaign by sharing their own happiness act.
Consent
Providing personal data is voluntary. However, to enter the prize draw, participants must provide their contact details. Consent can be withdrawn at any time. The right to withdraw consent does not apply to the retention of data required by law.

Data sources

Personal data is collected: Directly from the data subject

Regular disclosures of data

Data is not disclosed.

Routine transfers and disclosures of data outside the EU/EEA

Data is not disclosed.

Data storage periods

Storage is carried out in accordance with the City of Vaasa’s data management plan. The information will be retained for the duration of the campaign and any subsequent contact, from 31 December 2025 to 27 February 2026.

Automated decision-making

Automated decision-making is not used.

Rights of the data subject

Information about your rights as a data subject, and instructions on how to exercise them, can be found on the City of Vaasa’s Data Protection page under ‘Individual rights’ and ‘Exercising your rights’.