First, check the booking calendar.
Normal price (incl. vat 24%)
- 1 hour (Monday—Thursday 8 am—8 pm, Friday 8 am—6 pm) €68,00
- 1 hour (Monday—Thursday 8 pm—10 pm, Friday 6 pm—10 pm, Saturday 10 am–6 pm) €83,00
- 1 hour (Saturday 6 pm—10 pm, Sunday 10 am—10 pm) €110,00
- Full day (Monday—Friday 8 am—8 pm) €372,00
- Full day (Saturday 10 am—6 pm) €425,00
- Full day (Sunday 10 am—6 pm) €480,00
Additional equipment of the Draama Hall available per request
- Stage €125,00
- Terraced seating €265,00
The result areas of the City of Vaasa (vat 0 %)
- 1 hour (Monday—Thursday 8 am—8 pm, Friday 8 am—6 pm) €35,00
- 1 hour (Monday—Thursday 8 pm—10 pm, Friday 6 pm—10 pm, Saturday 10 am—6 pm) €50,00
- 1 hour (Saturday 6 pm—10 pm, Sunday 10 am—10 pm) €50,00
- The entire day (Monday—Friday 8 am—6 pm) €160,00
- The entire day (Saturday 10 am—6 pm) €325,00
- The entire day (Sunday 10 am—6 pm) €365,00
Additional equipment of the Draama Hall available per request
- Stage €70,00
- Terraced seating €205,00
The rent fee of the Draama Hall includes the chairs, tables, and in-room technology.
We offer a reduced rent for cultural actors (25 % off the normal price).
- Facilities manager: 040 4840652
- Facilities manager: 040 567 2487
- Facilities manager: 040 040 4171
VAASA MAIN LIBRARY’S TERMS AND CONDITIONS FOR RENTING THE LIBRARY’S PREMISES AND THE REGULATIONS OF USE
(Culture and Library Services Committee’s decision 2 February 2017 §). Updated on 13 December 2021.
Right of Use
The library’s premises can be rented for public events, meetings, and lectures. The premises can be rented by the city’s administrative departments, external users and, for example, companies for business-related events. All events organised must be suitable for public spaces. The culture and library services reserves the right to reject any renting request concerning an event, whose purpose or manner of implementation makes it unsuitable for public spaces or would be against the operating principles of the Culture and Library Services.
The person booking the Draama Hall or the event space Venny must make the booking via the Timmi reservation system. A representative of the Culture and Library services accepts the booking, of which the person who made the booking will be notified.
Terms and Conditions of renting the Main Library’s Draama Hall
The rent of the Main Library’s Draama Hall is charged according to the Prices list valid at the time of signing the agreement. The Head of Culture Services has the right to waive the rent in case the event to be organised within the library’s premises supports the operation of Culture and Library Services. The Head of Cultural Operations can also negotiate a rent different from the one announced on the Prices list valid at the time of signing the rent if the premises are rented for a longer term than the ones named on the Prices list.
Renting the premises does not include a sound and light technician arranged by the Culture and Library Services.
The Culture and Library Services offers guidance to the use of the basic sound/light technology (the microphones and the ceiling spotlights). The organiser of the event and the Culture and Library Services representative negotiate a date and a time for this guiding session. All other sound/light technology in the room must be operated solely by a professional technician.
In case the event should be streamed, the event organiser is responsible for obtaining the sufficient hardware and software. Culture and library services do not offer streaming services.
The name and contact information of the technician or other person responsible for technological matters appointed by the event organiser must be mentioned in the contract.
In case of any equipment or other appliance breaks during the booking period, the event organiser must report it to the Culture and Library Services’ Facilities manager immediately.
The premises are checked after the booking period, and any possible deficiencies, damages, or any other such problem is reported to the organiser of the event as soon as possible. Compensation for such damage will be claimed when the costs has been confirmed.
All the equipment used at the event should be returned to their original places, and, for example, the lighting settings should not be touched.
The booking must be cancelled at the latest seven (7) days before the event. If cancelled later, the rent fee will be charged according to the Prices list valid at the time of signing the contract.
The Terms and Conditions for booking other meeting and study spaces of the Main Library
Event space Venny
Venny is an event space located on the second floor of the Main Library, and it is available free of charge for non-commercial purposes. The space can be equipped with additional equipment such as a white projector screen or a video projector (service charges apply). No sound system is available in Venny. The room can be booked via the Timmi reservation system.
Group Study Room Essee
The group study room Essee is located on the first floor of the Main Library, and it can be booked, for example, for lectures and meetings. The space can be booked free of charge for non-commercial purposes. The booking can be made at the Main Library’s Info desk.
All the furniture and equipment needed for the event should be listed upon booking the premises. The organiser of the event is responsible for all other arrangements of the event as well as maintaining order during the event. The organiser of the event is liable for all damage that the use of the premises causes to the library premises, their movable property, or the library’s operations.
The organiser of the event is responsible for declaring the event to the City Police Department as well as applying for authorization of the event from the City Police Department. The Cultural and Library Services is not responsible for the possible Teosto royalties or any other form of compensation. The insurance of the Culture and Library Services does not cover any of the event organiser’s equipment, and the premises are guarded by the security organisation responsible for the security of the Main Library. The Culture and Library Services does not compensate the event organiser for any damage caused on their own equipment or other appliance.
The emergency exists must be accessible at all times. It is not allowed to cover or remove any fire security markings, fire alarms, or first extinguishing equipment.
The event organiser is responsible for all marketing of the event unless otherwise agreed.
The Culture and Library Services reserves the right to use any photo material related to the event on the Library’s website or other channels without any compensation.
Catering services are brought by the library’s cafeteria entrepreneur, with whom the organiser of the event communicates directly. The entrepreneur is responsible for serving alcohol and for all the related licenses and permits.
The Head of Culture and Library Services has the right to implement changes in these Terms and Conditions and Regulations.