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Customer Fees for Early Childhood Education

A monthly fee is charged for early childhood education, which is determined by the size of the family, the gross income and the service needs chosen for the child, i.e. the number of hours.

The fee is adjusted annually and any changes in income must always be reported.

From this link, you can print an income statement form.

From this link, you can print an entrepreneurial income statement form.

Customer fees are sent monthly for services accrued during the previous month.

How the fees are determined

A monthly fee is charged for early childhood education, which is determined according to family size, service needs and gross income.

Family size

 When the family size is determined, married or common-law couples living in the same household, as well as the minor children of both partners living with them in the same household, are taken into consideration.

Family income

Family income is the income of the parents (married or common-law couples) and their children’s income, which is taken into consideration when determining the size of the family. Income includes taxable income on labour and capital gains as well as tax-free income. Salary income is increased by a holiday allowance of about 5%. If the family does not declare their income, the highest fee will be charged.

Service needs or hours of care

The client fee is determined by the number of hours entered into a service agreement which has been made in advance. The advance service agreement is made for at least five months. The agreement does not change during the holiday periods.

If a child is continuously or regularly absent from early childhood education on a weekly or monthly basis for part / all of the calendar month, the guardian(s) can make a written agreement for fewer hours of full-time care.

Agreed care time hours / months Fee % Maximum fee
20 hours / week (4 hours / day) 50 145.00
20 hours / week (2 hours / day) 60 173.00
20 hours / week (2.5 hours / day) 60 173.00
0-84 hours 60 173.00
85-125 hours 75 217.00
126-146 hours 85 246.00
147- hours 100 289.00

For example, if the contract requires 85 – 125 hours per month, 75% of the full fee will be invoiced.

When concluding a service contract for less than full-time care (over 147 hours a month), parents should consider whether the pre-agreed hours for each month are sufficient. The agreed number of hours must not be exceeded in any one month.

Parents must present the child’s care times and free days to the early childhood education centre in writing, and at least one week in advance.

Change of service requirement

 A new service agreement and payment decision are always made whenever a child’s need for early childhood education changes. The fee will be changed from the date specified in the agreement. The new agreement will be in effect for a period of at least five months. The requirement for a service may change, for example, due to changes in work or studies, or as the child’s subjective right to early childhood education changes.

Monthly fee

The client fee is charged for a maximum of eleven calendar months during the fiscal year (1 August – 31 July). July is a free month. However, if the care relationship has started from 1 September or later, the client fee will also be charged for July of the following year.

The client fee is determined by deducting the minimum gross income limit per month that matches your family size from the family’s total gross income. Use the remaining figure to calculate the amount according to the fee percentage.

Fee percentages and minimum and maximum gross income limits:

Family size

Persons

Minimum/

gross income limit

€/kk

Fee % Maximum fee/

gross income limit

2 2 102                 10.7 4 799 €
3 2 713 10.7 5 410 €
4 3 080 10.7 5 777 €
5 3 447 10.7 6 144 €
6 3 813 10.7 6 510 €

If the size of the family is bigger than six, the income threshold for determining the fee is increased by 142 for each additional minor child in the family.

Example: If the total gross income of a family of three is € 3,500 per month, the client fee is  € 84. (3,500 – 2,713 = 787 x 10.7% = 84.21 à € 84). If a family of three has a gross income of € 5,410 per month or more, the highest fee will always be charged.

Client fees are index-linked in accordance with section 16 of the Client Fees Act. Index adjustments are made every two years. The next index adjustment will be made on 1 August 2020.

Highest and lowest client fees

 The maximum fee for full-time early childhood education is € 289 per child. A fee of less than € 27 per child is not invoiced.

Sibling discount

In early childhood education, the youngest child in the family is always counted as the family’s first child. Where there are several children from the same family in early childhood education, the following child in full-time childhood education will be charged a fee set at a maximum of 50 percent of the fee for the youngest child, but at a maximum of € 145. For other children, a fee is charged which is 20% of the fee set for the youngest child in the family.

Income details and fee decisions

Fee decisions

Fee decisions are always based on an income declaration. Income details must be provided no later than when the child begins early childhood education.

If no income details are provided, then the highest fee will be charged for early childhood education. The client fee is reviewed once a year.

If the family income or other circumstances change, the fee decision may be changed at the earliest from the beginning of the month in which an income statement or other satisfactory documents are submitted.

A fee that has been determined in the absence of income details will not be retroactively corrected.

Children in the same family may have different levels of early childhood contributions, as payment decisions use child-specific income (e.g. child support, pension, unearned income). This income only affects the care fee for the child in question.

Income information needed to determine the fee

  • Employees: the latest salary, showing accruals and fringe benefits
  • Students: Certificate of study, which is obtained from the institute and which shows the estimated time of graduation.
  • Single parent: Copy of the maintenance / joint custody agreement
  • Social assistance: copies of decisions and payments (e.g. sickness allowance, maternity and parental allowance or unemployment allowance, rehabilitation allowance, rehabilitation support, pensions)
  • Capital income: Copy of an income statement (e.g. rental income, dividend income)
  •  Entrepreneurs: 

Copy of the last completed tax assessment

Statement of withholding tax and prepayment tax for the current year

Copy of last completed income statement and balance sheet (not limited                         liability company)

Copy of the minutes of the last annual general meeting (limited liability                         company) and / or the accountant’s certificate of salaries and other                                 dividends.

Notification of income changes

A family is obliged to notify the Early Childhood Education Administration (in writing and with appendices) if the income of the family changes significantly (more than 10%) or if the work, study situation or the size of the family changes.

To adjust the client fee, please submit an income statement form with attachments by email (varhaiskasvatus.laskutus@vaasa.fi) or by letter to:

City of Vaasa

Early Childhood Education

PO Box 2 (Raastuvankatu 29)

65101 Vaasa

 Mark the envelope ‘Customer Fees for Early Childhood Education’

If the decision regarding the determination of the fee is based on incorrect information given by the client or their representative, then the fee can be retroactively adjusted.

The client fee will also be reviewed if applicable regulations are changed.

How joint custody affects the client fee

If the guardians of the child reside at different addresses but the child is provided with early childhood education in only one municipality, the payment is based on the income of the family where the child resides according to the population data register.

The fee is determined according to the current family size, gross income and the agreed period of care. The child’s guardians must mutually agree on how the invoice for the child’s early childhood education is paid.

Impact of absences on the client fee

  • Holidays do not reduce the client fee.
  • When a child is absent from early childhood education because of illness for at least 11 working days during the calendar month, then only half the normal monthly fee will be charged.
  • When a child is absent due to illness for all working days during the calendar month, there is no charge at all. Absence due to illness should be reported to the early childhood education centre as soon as the illness begins.
  • When a child is absent for all working days during the calendar month for any reason other than illness, then half the monthly fee will be charged. If the child has one day of attendance, the entire month’s fee will be charged.
  • The child is not entitled to early childhood education during paternity leave. Absence during paternity leave is free of charge. The agreement on paternity leave must be made in writing at least 2 weeks before the start of the leave. The agreement will be returned to the daycare centre.

Agreement on absence during the summer and how it affects the client fee

July is a free month for all children that started early childhood education no later than August of the previous year (e.g. July 2020 is free of charge if the child started early childhood education by 31August, 2019).

There is no charge under the Customer Fees Act for July, even if the child is attending care. However, if the child started early childhood education on 1 September or later, a client fee is always charged for July.

Families in Vaasa can also receive two free months during the summer if the child is away from early childhood education in both June and July.

In addition, an absence agreement can also be made for the period from 1 – 15 August 2019, halving the invoice for the client fee in August. It is also possible to separately agree on absence in August, which does not require an absence agreement for June-July.

An agreement on a free June and July and / or early August absence can be made if the child started early childhood education before 1 April this year.

Free periods are valid if the guardians announce any absence during the summer with a written agreement no later than May 6, 2019. The notification is binding and agreements that come in after the deadline will not be considered. If the child enters early childhood education during the agreed absence period, the agreement is stopped.

A child’s place at an early childhood education centre remains as normal despite the free periods during the summer, but home care support will not be available.

Fee for early childhood education uncancelled

If a child’s guardians reserve a place for their child at an early childhood education centre during the holiday period, but do not cancel the booked days by the due date, then half of the monthly legal fee for the child’s placement will be charged.

Even if a family’s income is so low that there is no monthly fee for the child, half of the minimum fee, provided for in Section 7 of the law, will be charged for an unused place at an early childhood education centre.

Reductions and exceptions

An application must be submitted in writing regarding a case-specific reduction of the client fee for early childhood education. Decisions are subject to social assistance criteria and their associated application guidelines.

From this link, you can print the customer fee discount or exemption form.

The application and relevant attachments will be returned to:

City of Vaasa

Early Childhood Education / Service Manager Maria Karvonen

PO Box 2 (Raastuvankatu 29)

65101 Vaasa

The application must include pre-copied attachments. A photocopying service is located at the Citizen Services (Kansalaisinfo) desk (Vaasa Main Library, ground floor).

As a general rule, reductions in client fees are not granted retrospectively, but at the earliest from the beginning of the month when the application was received at the Early Childhood Education Client Service.

Private daycare support

If a child is taken care of in a private daycare facility, the family may receive a service voucher. In this case, the fee for private daycare is the same as for municipal early childhood education.

The service providers approved by the City of Vaasa, i.e. service voucher daycare facilities, are

Click here to learn how to apply for a place in a private daycare facility.

  • The guardian receives a written decision on a service voucher from the early childhood
  • The guardian receives a written decision on a service voucher from the early childhood education administration
  • The client fee is determined in the city’s early childhood education administration on the same basis as the municipal early childhood education client fee.
  • The guardian pays the client fee directly to the private daycare centre.

The guardian also has the right to refuse the voucher offered, in which case the child is allocated a municipal early childhood education place.

For more information on private daycare and service vouchers, see early childhood education tutorials:

Preschool education in addition to early childhood education

Preschool education (4h / day) according to the Basic Education Act is free of charge. If a child needs early childhood education in addition to preschool education, a fee will be charged according to the table below. If the child needs care in addition to preschool education, 80% of the full-time care fee is charged.

Agreed care time hours / months Fee % Maximum fee
0-41 hours 35 101,00
42-56 hours 50 145,00
57- hours 60 173,00
shift care 80 231,00

During preschool holidays, full-time early childhood education is charged the full daily fee for days spent or booked. For preschool children only, who need care during the holidays, there is a fee for temporary care (€ 25 / day). A new service contract will be signed if a preschool child needs early childhood education after 31 May. This is subject to a client fee based on the family’s income.

Contacts

Contact us

Early Childhood Education and Basic Education Administration

We are open

  • 9.00-15.00

Customer fees for early childhood education - checking customer fees, invoicing

Daycare Secretary Arja Nyman
tel. 06 325 2661

Telephone times:
Ma, Thu 1 pm – 3 pm
Tue, Wed, Fri 9 am – 11 am

Daycare centres:
Inkerinpuiston päiväkoti, Isolahden päiväkoti, Kalliokadun päiväkoti, Kaptensgatans daghem, Kiillekujan päiväkoti,  Länsimetsän päiväkoti, Paakarin päiväkoti, Palosaaren päiväkoti, Pikku Kasarmin päiväkoti, Punahilkan päiväkoti, Pursimiehenkadun päiväkoti, Rantapääskyn päiväkoti, Satamapuiston päiväkoti, Suvilahden päiväkoti

Family daycare:
Swedish-language family daycare

Daycare Secretary Johanna Wasberg
tel. 06 325 2669

Telephone times:
Ma, Thu 1 pm – 3 pm
Tue, Wed, Fri 9 am – 11 am

Daycare centres:
Alkulan päiväkoti, English Playschool, Esikon päiväkoti, Huvikummun päiväkoti, Kappelinmäen päiväkoti, Klemettilän päiväkoti, päiväkoti Lyhty, Metsäkallion päiväkoti, Pikkuonnin päiväkoti, Pilke Pikkuponi, Purolan päiväkoti,  Ristinummen päiväkoti, Taikametsän päiväkoti, Teeriniemen päiväkoti, Tervajoen päiväkoti, Tuulenpesän päiväkoti, Villin lännen päiväkoti

Family daycare:
Veitikka
Finnish-language family daycare

Daycare Secretary Sanna Ekfors
tel. 06 325 2664

Telephone times:
Ma, Thu 1 pm – 3 pm
Tue, Wed, Fri 9 am – 11 am

Daycare centres:
Björkdungens daghem, Folkhälsans daghem, Granvikens daghem,Gustavsborgs daghem, Haga daghem, Hemstrands daghem, Iduna daghem, Kolibridalens daghem, Malmögårdens daghem, Malmöntalon päiväkoti, Manna daghem, Pukinkulman päiväkoti, Sundom daghem, Tiitiäinen, Trollbergets daghem, Tuuliniityn päiväkoti, Vikinga förskola

Family daycare:
Nallebo

The early childhood education Service Manager